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Analytics

Henrique Bittencourt
Updated

Analytics

The new Analytics provides comprehensive reporting in platform that gives you insights surrounding your recruiting processes.

Some advantages of Analytics:

  • You can see the time it takes for candidates to move from initial invitation, to started, to completed, and eventually moved into the appropriate status.
  • You can filter their data to show conversion rates based on different recruiters, job templates, assessments, and interview types.
  • You can review how long it takes for a candidate to complete an assessment.
  • You can download your data and link it with your ATS data by (Candidate) External ID.

Analytics experience

Review the following video to see an example and explanation of the power of Analytics.

Video: Analytics workflow overview

Access and data

Users with platform reporting access can access Analytics.

Each client application is separate in Analytics. Data does not flow down from parent to child and there is no way to group client applications together and pull reports all at once.

Users can only see data associated with their user groups.

All historic data (active and archived) is represented within Analytics.

Reporting areas

Assessment

Description

The Assessment tab only displays if you have Assessments enabled.

Charts

  • Scores – A chart that shows the candidate score data.
  • Total Activity – Charts that display candidate status information either via a funnel chart or a throughput chart.

On-Demand

Description

The On Demand tab only displays if you have On Demand enabled.

Charts

  • Reviews – A chart that shows the candidate ratings and recommendations data.
  • Total Activity – Charts that display candidate status information either via a funnel chart or a throughput chart.

Live

Description

The Live tab only displays if you have Live Interview enabled.

Charts

  • Reviews – A chart that shows the candidate ratings and recommendations data.
  • Total Activity – Charts that display live interview status information either via a funnel chart or a throughput chart.

Filtering

Filtering notes

  • Multiple filters can be applied.
  • Selected filters retain during navigation to other tabs.

Filter definitions

Date Range

Date Range - The beginning and end dates of the filtered reporting data.

Job details

Jobs - Select one or more available jobs to include in the search results.

Job Templates - The highest-level parent for a job.

Example:

Create Job Template 1

Clone Job Template 1 to create Job A

Clone Job A to create Job B.

Both Job A and Job B will show Job Template 1 as their Job template.

Recruiter team - Filter by recruiter names that are assigned to available jobs.

Requisition Numbers - Client-specific requisition identifier (ID) associated with available jobs.

Hiring Technology

Interview Types - Currently, the following Interview Types are available for reporting:

  • On-Demand Web/Video
  • On-Demand Phone
  • On-Demand Text
  • Live phone
  • Live video
  • In person

Assessments - Filter from all available assessments (including embedded). Applies to Assessment and On-Demand tabs.

Stage Numbers - The order number of the stage within available jobs. For example, if all of your available jobs have a On-Demand Web/Video as the second stage, then selecting '2' in this field will include only these second stages in the reporting results.

Scheduling Method(s) - Filter from all interview scheduling methods. Applies to Live tab.

Exclude Cloned Data - Check this box to exclude all cloned candidate interviews or assessments.

Exclude Exempt Candidates - Check this box to exclude all candidates that have been exempted from stages.

Location and Job Custom Fields1-5

  • Each field only shows if it has data.
  • Job Custom Fields 1-5 use labels that can be modified as language resources.
  • The entire Custom Fields section is hidden if no filters are available.

Data Export

Filtered chart data on screen can be downloaded via the … > Queue Export function.

To queue and download a report export:
  1. From the Analytics page, choose a reporting area tab.
  2. Select the Filter button.
  3. Filter the data as you wish and select Apply Filters.
  4. Select the actions menu (...) and Queue Export.
  5. On the resulting Queue Export popup, choose the report name to export.
  6. Select Queue Export.
  7. The top of the page will display a link, 'Export Queued. View in Data Exports page'. Click on the link. You will be navigated to the Analytics Data Exports page. Note: You can also access the Data Exports page by navigating to Reporting > Exports.
  8. On the Analytics Data Exports page, select the download link for your requested download.

Data Export notes

  • Export Name and all the filters as a header.
  • User navigated to Data Exports page to download .csv file
  • For more information about the data in the export, see Analytics export field definitions.

Data Exports page

For more information about the Data Exports page, see Analytics data export.

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